SharePoint CMS

SharePoint, as a Content Management System (CMS), aids in the organization and management of corporate documents, records, media assets, and web content from creation to archiving.

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Sharepoint CMS

SharePoint Content Management System

SharePoint is a content management system that has been named a leader in Gartner’s Magic Quadrant for Content Services Platforms for the past four years and will be again in 2020. It is used as a CMS, DMS, or intranet by over 250,000 businesses worldwide. Because of its seamless integration with Office 365, support for various content types, formats, and languages, advanced document management features such as real-time collaboration, and strong data security, SharePoint has become a popular choice for enterprise content management.

CMS

Centralized document repository

Our system supports a wide range of file formats, including common file extensions like.docx,.pdf,.pptx, and.zip, as well as less common file extensions like.odt,.ods,.xlsb, and.ppsx.

Indexing and metadata

To make it easier to categorize, archive, search, and retrieve documents, they are tagged based on their content and filled-in metadata such as title, author, type, and modification date.

Document IDs

To differentiate documents in SharePoint CMS, unique identifiers are assigned to each one.

Enterprise search

Users can search for documents using the SharePoint content management system and integrated systems such as ERP, CRM, and intranet by name, metadata, and full text. Relevance can be used to filter and rank search results.

Document categorization

Configuring shared preferences for specific document types such as contracts, presentations, manuals, process maps, and specifications.

Document workflows

SharePoint enables the creation, tracking, and collaboration on document-related processes such as routing documents for feedback, approvals, or signatures directly from Office applications.

Real-time collaboration on documents

Multiple users edit a document at the same time.

Alerts and notifications

Notifications, such as the creation or update of a document or the completion of an approval workflow, as well as alerts, such as document approval deadlines or contract expiration, are automatically sent to the appropriate users.

Document templates

SharePoint CMS includes pre-designed templates for creating common document types such as letters, contracts, policies, and invoices.

Hybrid SharePoint Farm with Microsoft 365

Sharepoint farm with microsoft 365

Examples of Using SharePoint for Content Management

  • Use of document templates.
  • Creation of multistep and non-linear workflows for document approval and signature collection.
  • Real-time collaboration on documents.
  • Document search by titles, metadata, and full text.
  • Enterprise search and filtering for documents.
  • Permission-based access control for documents.
  • Document versioning and audit trail.
  • Management of company and industry news and announcements.
  • Management of documents.
  • Organization chart and employee profiles.
  • Management of policies.
  • Management of knowledge.
  • Formal communication and collaboration among employees.
  • Management of compliance.
  • Informal employee communication channels such as blogs, forums, and discussion boards.
  • Use of gamification to encourage participation and engagement.
  • Communities for employees to connect and collaborate.
  • Integration with social media platforms.
  • Use of feedback and surveys for gathering employee opinions and ideas.
  • Media galleries for sharing images and videos.
  • HR document management.
  • Employee information management.
  • Employee skill and competency management.
  • Employee benefits administration.
  • Employee request management.
  • Employee learning and development management.
  • Support for a variety of learning content types, formats, and languages.
  • Learning content creation and management.
  • eLearning collaboration, such as group tasks.
  • Quizzes and tests are used to assess learning.
  • Obtaining feedback from students on the content.
  • Articles, guides, and FAQs are examples of knowledge assets that can be created and managed.
  • Collaboration on intellectual property.
  • Knowledge storage that is structured.
  • Knowledge transmission.
  • Advanced knowledge asset search.
  • User activity, number of articles created, and views are examples of analytics and reporting.
  • Vendor evaluation and onboarding.
  • Product catalog administration.
  • Purchase order management.
  • Invoice management.
  • Vendor evaluation and integration.
  • Product catalog management.
  • Order management.
  • Billing management.
  • Managing membership in a community.
  • Gamification and social features.
  • Knowledge exchange.
  • Event administration (e.g., lectures, podcasts).
  • Ad administration (templates, scheduled publishing, etc.).

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